Council Meetings

Live Streaming of Council Meeting

The City of Kalamunda now live stream their council meetings via the City's YouTube channel. This streaming service is NOT interactive.

Provision continue to be available during these meetings for public question time. Members of the public who are not attending the meeting, are requested to submit questions by 1pm on the day of the council meeting via email to enquiries@kalamunda.wa.gov.au

Public Agenda Briefing Forums

Public Agenda Briefing Forums are held on the second Tuesday of each month (excluding January) commencing at 6:30pm, in the City's Function Room located at the City of Kalamunda Administration Centre. Public Agenda Briefing Forums provide the opportunity for elected members and members of the community to be equally informed and seek information on matters prior to the presentation of such matters to the next Ordinary Council Meeting for formal consideration and decision. Public Agenda Briefing Forums will involve Elected Members, employees as determined by the Chief Executive Officer and external advisors (where appropriate) and will be open to the public.

Ordinary Meeting

Ordinary Meetings of Council are held on the fourth Tuesday of each month, (excluding January and December, in which the meeting is held on the third Tuesday due to the Christmas period). The meetings commence at 6.30pm in Council Chambers located at the City Administration Centre. This meeting of full Council meets to receive reports and recommendations to determine the actions to be implemented.

Audit and Risk Committee

Audit and Risk Committee of Council meetings are held as required, in Council Chambers located at the City Administration Centre. The purpose of the Committee is to ensure the audit of the City’s financial and statutory functions are undertaken in accordance with the provisions of the Local Government Act 1995 and associated regulations. The Committee will also undertake a risk management function to ensure risk management practices and procedures are fully integrated into the City's strategic and operational planning processes and day to day business practices.

Public Participation

The City's Public Agenda Briefing Forums, Ordinary Council and Audit and Risk Committee Meetings are open to the media and the public.  The City invites all members of the community to attend any Council or Committee meeting and learn firsthand how Council functions. Alternatively, the City also offer live streaming via the City's YouTube channel for members to follow the council meetings.

Provision is made during these meetings for question time. This provides members of the public with the opportunity to ask the Council questions on matters of special interest related to the operations of Council.

Members of the public have an opportunity to talk to items presented to the Council, either through a question during public question time or via a deputation (see below). For members of the public who are not able to attend the meeting and are using the live streaming service, questions should be submitted by 1pm on the day of the council meeting via email to enquiries@kalamunda.wa.gov.au

If you have an interest in a matter that will be put before a Council meeting please contact the City for further information on (08) 9257 9999.

People that wish to speak at length about an item on the Council's agenda, may ask to provide a deputation.
More information can be found in the City of Kalamunda's Standing Orders 6.1.

Deputation

Deputations allow any member of the public to address Council about any matter that is happening in the City.

All deputation requests need to be received and approved prior to a Council meeting. All requests should be emailed for the attention of CEO to enquiries@kalamunda.wa.gov.au. Request details should include the following details at time of lodgement:

  • Council Meeting Name
  • Scheduled Council Meeting Date
  • Relevant Agenda Item No. (if applicable)
  • Full Name, Address and Email
  • Subject of Request
  • Brief statement of what their deputation is about.

If the request is agreed to by the Mayor, or presiding member, the City will invite the Deputee to speak directly to Executive Staff and Elected Members at the relevant Council meeting. More information can be found in the City of Kalamunda's Standing Orders 6.9

Petitions to Council

Petitions inform the Council of the views of a section of the community and serve as one way of placing community concerns before Council.

The subject of a petition must be a matter on which the City has the power to act. Care must be taken in the wording of petitions as the City requires certain information and content to be included to be a valid petition.

Download template for a petition form

Petition requirements

Petitions are required to conform to a number of requirements relating to the format and the information presented. Electors are encouraged to use the Petition of Electors form to avoid the possibility of the petition being ruled out of order and not being presented to Council. 

A petition is to:

  • be prepared in the prescribed form (or similar to that form)
  • be addressed to the Council and forwarded to the Mayor, a Councillor or the Chief Executive Officer
  • state the request on each page of the petition
  • contain a summary of the reasons for the request
  • contain the handwritten names, addresses and signatures of the electors and the date signed
  • state the name of the person upon whom (initiator), and an address at which, notice of the outcome of the petition request can be given
  • be respectful and temperate in its language and not contain language disrespectful to Council
  • be legible
  • not contain any alterations
  • not have any letters or other documents attached to it, however a covering letter is permissible

Presenting the petition

Lead petitioners can hand deliver their petition to the Chief Executive Officer at the City’s Administration Centre or present it to a City of Kalamunda Elected Member. The petition will be received formally at the next available ordinary Council meeting. Once formally received by Council, the petition will be referred to the Chief Executive Officer and the City’s Administration for investigation. 

The City will inform the lead petitioner of the action proposed in dealing with the petition, which may involve having a report prepared for a future meeting of Council for its consideration.

Special Meeting of Electors

The community1 or Council can make a request to the Mayor to hold a Special Meeting of Electors.

Upon confirmation of the request by the Mayor, the CEO will convene a Special Meeting of Electors by giving 14 days public notice of the date, time, place and purpose of the meeting. The Special Meeting of Electors will take place not more than 35 days after the request for the meeting was received by the Mayor.

A Special Meeting of Electors’ can be requested for any purpose, provided the issues to be considered are within the local government’s power to deal with.

A request for a Special Meeting of Electors’ must specify the purpose for which the meeting is being called in a brief and clear manner.

For more information, refer to our Frequently Asked Questions.

1Either 100 or more electors, 5% of the number of electors in a District, or 1/3 of the Council members

© City of Kalamunda 2020