Event Application

Before completing the online application form below please ensure you have reviewed the following documents:

Once you have reviewed the above documents submit your event details online below.

If you have any queries please contact the events team via email events@kalamunda.wa.gov.au or via phone on (08) 9257 9953.

If you would prefer you can download the application form. Please submit this form either:
By Email: events@kalamunda.wa.gov.au
By Post: City of Kalamunda, P O Box 42, KALAMUNDA, WA 6926
By Person: 2 Railway Road, Kalamunda, WA 6076

  • 1 Organiser Details
  • 2 Event Details
  • 3 Event Management
  • 4 Declaration

Event Organiser Details

(required)

(required)

(required)

(required)

(required)

(required)

(required)

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  • 1 Organiser Details
  • 2 Event Details
  • 3 Event Management
  • 4 Declaration

Proposed Events Details

(required) - including set up

(required)

(required) - including clean up

(required)

(required)

Have you booked this venue?
If NO please book your venue immediately. If this is a City of Kalamunda venue, please complete a Hire Facility Form.

(required)

(required)

(required).

Catering

Will there be any sale or serving of food or drink items?
Will there be any sale or serving of alcohol?

Noise

Will you be using amplification?
What noise sources are anticipated from the event?

Attendees

(required)

(required)

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  • 1 Organiser Details
  • 2 Event Details
  • 3 Event Management
  • 4 Declaration
Event Management

Traffic Management

Road Closures
Will you require a road closure?
Extent of Road to be closed:

(required)

(required)

(required)

Parking

Are special parking provisions required to accommodate the anticipated attendance?
Is the event expected to attract more than 200 people?
Please attach a parking plan:

NOTE: If YES to either of the above, a parking plan will need to be submitted with your application.

Electrical

A licensed electrical contractor must certify any electrical installations and complete the Certificate of Electrical Compliance and Certificate of Testing for Portable Electrical Equipment.
Will you be arranging an electricity supply?
You should establish if the existing power facilities are suitable) 
Lighting 
(Night events must adequately illuminate all areas accessible to the public and provide an emergency lighting system in the event of a main source failure)
Will you require lighting for your event?
Will the main lighting be dimmed or extinguished during the event (e.g. stage show, movie etc.)

Structures

TENTS / MARQUEES

Will you be erecting tents or marquees?
Is the floor area of any structure over 54 square metres?
Will you be erecting:
Will you be erecting any spectator stands?

(required)

(required)

(required)

Waste Services

You are required to ensure that all rubbish, equipment and any other waste generated by your event is removed from the event venue on the day.
Please attach your Waste Management Plan:

Entries & Exits

Will entry to the event be controlled via fencing, gates or being indoors?

Amusement Rides

Are you planning Amusement Rides for your event?

Fireworks

Are you planning a fireworks display?

On-site Living

Will there be on-site living/camping during your event?

Publicity, Signage & Banners

Do you wish to erect signage or banners for your event?
Do you wish to have your event advertised on the City website?
Do you wish to erect signage or banners for your event? (Community and not-for-profit organisations only)
Do you wish to attach signage or anything else to a City building?

Public Liability & Personal Accident Insurance

Have you investigated public liability and duty of care issues and obtained appropriate insurance?
Please attach a copy of the Certificate of Currency:

Site Plan

A site plan will be required
Have you prepared a site plan for the event?
Please attach a copy of the Site Plan:
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  • 1 Organiser Details
  • 2 Event Details
  • 3 Event Management
  • 4 Declaration

Declaration 

(required)

DECLARATION:

I/We (as named above) accept full responsibility for any damages incurred to the premises, land under the care and control of Council or reserves including reticulation and sprinklers, water mains, electricity, toilets and change rooms, fences and fixtures as a result of our activities during the specified hire period and will ensure compliance with the City's conditions of hire and local laws.

I/We will indemnify the City against any action, suit or proceeding caused by my failure to observe all statutory and other requirements or as a result of my negligence or wilful actions. I/We will ensure that appropriate liability and other insurances are in place for the activities to be conducted.

I/We understand that the City of Kalamunda Events Application and ‘Helpful Hints for Event Organisers’ have been compiled according to statutory requirements. There may be additional requirements that exist and, as the event applicant/organiser, I am/we are responsible to ensure that I/we comply with all requirements.

DECLARATION: I have read and understood the Declaration

DISCLAIMER:

The information contained within this Events Application Form and ‘Helpful Hints for Event Organisers’ has been provided as a guide only. Additional information or approvals may be required from other agencies and it shall be the sole responsibility of the Applicant, not the City of Kalamunda, to ensure all relevant approvals and information are obtained in relation to each particular event.

DISCLAIMER: I have read and understood the Disclaimer:
I have read and understood the Guide and Checklist documents supplied by the City:
Please enter CAPTCHA text shown below before submitting the form.
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© City of Kalamunda 2020